Elksourcing:Tips about Company Registration in China

Elksourcing:Tips about Company Registration in China

To avoid being a victim of scams when sourcing from China, it is necessary to learn and verify the real identity of a Chinese company or an alleged Chinese company before entering into any transactions with such a company.

1. In Mainland China, all companies must register with the government and obtain relevant certificates and documents such as the business license before being permitted to do any legal business operations. Before entering into any contractor Purchase Order with a Chinese company, you should first request the Chinese company provide a copy of its business license, which should be written in Chinese and bear the Chinese name of the company and the name of its legal representative. In China, a company is only required to register a Chinese name as its legal company name and is not required to register any English name. Therefore, once any litigation happens, it is not possible to directly identify any company by its English name only. It is therefore very essential to have the Chinese name of the company by obtaining the business license of this Chinese company, and, if conditions permit, the foreign trader may entrust a Chinese lawyer to investigate the validity and credibility of a Chinese company based on the content on its business license (at the cost of approximately US$500-$1,000).

2. In Mainland China, the importance of the company seal is so high that many other countries cannot compare. The company seals must be filed with the public security organ. A document on which a company seal is affixed is deemed as a legal document approved by that company and generally will bind the company to undertake legal responsibilities for the content of such a document without the proof of any other evidence. In China, a person’s signature does not have a strong effect, and sometimes the signature of a director or even the legal representative of a company does not necessarily have a binding effect on the company without the company seal affixed. Therefore, you should first ensure that the contract or PO has both the Chinese name and English name of the Chinese company, and at the same time, the contract or PO bears the affixture of the company seal, together with the signature of the authorized representative. There are two types of company seals in China: the company seal of a domestic Chinese company is a circle, in which the Chinese name of the company and a five-pointed star co-exist, while the company seal of a foreign-invested Chinese company is an ellipse, in which the Chinese name of the company exists (in some cases, together with its English name), without any five-pointed star.

3. In Hong Kong, a company from the mainland of China is not permitted to open a general bank account with any Hong Kong bank. Therefore, if you discover on the contract or PO that a Chinese company provides a bank account at the HSBC in Hong Kong for the purpose of receiving payment, while its address is in the mainland of China, in most cases such a company is a Hong Kong company instead of a Chinese company (please note that some investors may set up a Hong Kong company and a Chinese company separately using the same English name, but these are still two different companies). In such a case, you must insist on obtaining the Chinese name and business license of the Chinese company, and make sure the company seal of the Chinese company is affixed to the contract/PO and that the Chinese name on the company seal is consistent with the name of the party concerned in the contract. If the above is provided, then the Hong Kong company will be considered as a party who receives payment on behalf of the Chinese company only, and all contractual obligations still rests with the Chinese company, therefore when any disputes arise, you may now sue the Chinese company in China.

Elksourcing:How to Find the Right Supplier in China?

The most important factor in determining the success or failure of your sourcing program will be finding the right supplier. It sounds obvious, but making detailed comparisons and verifications of vendors at a professional level can be daunting. By following below procedures, things may turn easier.

Your sourcing feasibility study and supplier identification research should have a clear methodology for defining and measuring the desired attributes of the ideal supplier.

Step One “Defining”:

The “right supplier” is unique to each buyer, as the relative weight placed on price, quality, lead time and other attributes differs from project to project.

Step Two “Measuring”:

Focus on those factories that can clearly show production experience with your particular product or production method.

Be aware that polished English skills do not reflect production skills. Often the most polished websites are set up by trading companies.

Review the candidates’ websites and brochures against your desired attribute list, contact each candidate by the follow ways:

Send an e‐mail or make a phone call to ask for initial product‐specific information (price, minimum order size, lead time).

Are samples available? If they don’t have samples readily available, they probably don’t deal in your product on a regular basis.

Confirm the actual production location and ask for ownership papers of the factory. Be explicit that the production location may be audited and that this location cannot be changed without approval of buyer.

The above research should narrow the field down to about 2~3 highly qualified candidates. At this stage, visit the factories in person to review quality systems, confirm production methods, negotiate pricing and look for any red flags. In other words, visit the production facility to confirm the information given during the initial research was accurate and truthful. This is an essential yet often overlooked step by those looking to cut corners during research. Unfortunately, due to the massive number of trading companies and aggressive China sales staff who will say almost anything to get your business, visiting the production line in person is the only way to confirm the real situation.

If you cannot visit the factories by yourself, hire a verified QC company to do it for you.

Based on the results of the factory visits, the next phase is sampling, trial order, if you are happy with all the results, you may have find the right supplier, and can proceed with purchase order placement.

Elksourcing:I Found a Supplier Online, Is This Supplier Legit?

I found a supplier online. They look good. But how can I be sure the supplier is legit and will meet my needs? That is by far the most common type of questions asked by your business people who intend to import from China. In this article I will give our readers simple, effective and affordable strategies to answer that essential question.

Verify

Assume the worst until proven otherwise. Must do due diligence.

In the China sourcing industry, when we talk about verifying the legitimacy of a factory we are generally looking at two aspects:

Quality Audit: Does the supplier have the ability to product the products I want to buy?

Due Diligence: Is the company a legitimate business with good reputation and not a scam or business on the verge of bankruptcy?

While Quality Audits and Due Diligence both fall under the category of supplier verification, they are two distinct professions which require radically different skill sets.

Quality Audits require auditors who are trained in ISO and familiar with the tricks of the trade on the production lines of Chinese factories. These auditors go out in the field to visit the factory.

Due Diligence on the other hand requires researchers who are skilled at desk research, data analysis and accounting tricks in China. They conduct interviews by telephone with the company and collect documents & data from the court systems, the real estate manager where the company is located, the media, business associates, banks and the local government office where the factory is based. The subject company is not even aware that they are being investigated, rather they believe they are participating in a general survey on companies in China.

In essence, field research and desk research are two complementary methods. When combined they give the buyer a comprehensive answer to the question “is this supplier legit?”

I sleep better at night when the feedback I get from my Due Diligence (desk research) matches what it coming back from the Quality Audit (field visit to factory). If there are discrepancies, I look a little harder until I am satisfied with the answers.

Factory Quality Audit

This service is designed to ensure the supplier has the equipment and experience to make a given product. Audits can be conducted by the buyer, but usually 3rd party experts are hired to do the audit as it is a specialized skill.

There are various types of QC audits, but most buyers need not spend more than a 300 USD to have a proper assessment done on-site at the factory by a professional 3rd party.

A typical factory quality audit covers the following:

Quality System: on-site visit to confirm if there is a QC system in place. If yes, we’ll give you our general impression of the system.

Factory Profile: official business name, ownership, organization chart, contact details, production line status, production capability and capacity.

Employees and Workforce: overview of HR policies, management style and workers’ situation.

Experience: trade history, client information, available samples, product certificates.

Verification of Documentation: review of licenses and company certificates.

Due Diligence

Due Diligence is an investigation of a business prior to signing a contract to ensure the supplier is who they say they are. There are various levels of due diligence a buyer can conduct. Here are four options:

It doesn’t cost any money for you to ask for references from the seller and contact those references. It’s a very bad sign if the seller can’t give you at least one happy customer to talk to!

www.SupplierBlacklist.com is also free and lists bad suppliers.

For a few 1000 USD, investigators can go undercover to investigate the seller’s business.

For under 500 USD, there are research firms who can access corporate filings, conduct interviews and check the factory for any red flags in China. The reports are in English and easy to follow. A due diligence report should cover the following:

Reputation: How do customers, employees and suppliers view the factory?

Financials: Are the company in sound shape and not likely to close their doors in the middle of your order?

Legal: Do they have any court cases, past or present?

Confirmation of Factory Profile: Does the picture of their business given to you by their sales team and website match the information on record with the local government? This could include: scope of business (trading vs. manufacturing), ownership, size, history, export experience, registered capital and so on.

Due Diligence “Freshness”

Things change fast in China. If key managers leave or the product line is changed, good suppliers can go bad overnight. For example, I met a handbag factory boss who tried to get into electronics with no prior experiences simply because they thought the margin would be better!

Speaking of margins, as a rule they are very tight in China. This means most businesses cannot withstand a downturn if it lasts more than a few months.

Several months after the global financial crash in 2008, some Chinese companies just sent their workers home and closed their gates, but were still accepting deposits on new POs with their clients.

Last year a chemical company in Shandong suffered such a debilitating explosion and it was forced to close down – but they were still communicating with clients as if they could complete the orders and happy to accept payment. So make sure your factory audits and due diligence is as fresh as possible.

Managing Expectations

The tools and techniques outlined above will significantly reduce the risks of entering into business with a bad supplier. However, audits and due diligence are just a few of the tools buyers should have in their sourcing toolbox. As buyers, we need to be vigilant and keep an eye on our suppliers at all phases of production, not just the initial supplier selection phase.

In my opinion, doing both the due diligence and QC audit is an essential step when sourcing from China. Perhaps I am jaded after dealing with China factories for almost 20 years, but I assume the worst unless proven otherwise. Trust BUT verify.

Elksourcing:4 Tips for a Better China Business Trip

Have you ever faced travel difficulties while visiting a Chinese supplier? Maybe you got lost in the middle of Guangzhou South Railway station? Or maybe the driver that was supposed to pick you up from your hotel in Shanghai never showed? Planning your China business trip can be a painful process. This is particularly true when there are multiple suppliers and different cities to visit.

By following the below steps, you can take control and plan your own China business trip, allowing you the freedom to visit new suppliers and travel on your own terms.

1. Fly out from the last and nearest major city of your trip

Many business travelers are required to visit more than one area while in China. Quite often, these areas may be in the south, middle or north of China. Sometimes it can be more convenient to fly in and out of different cities so as to avoid back-tracking to the original point of entry.

For example, let’s imagine you start your China business trip by flying in to Hong Kong to visit Southern cities. If you’re planning to visit Northern areas as well, flying out via Beijing may cost a little more than a direct return flight from Hong Kong. But the time saved beats heading back to Hong Kong to catch the return plane.

2. Book your own domestic flights and hotels within China

When visiting suppliers in different cities, it can be difficult to arrange your schedule when the factory is making the hotel and flight bookings.

By using Chinese websites like C-trip, you can make your own domestic flight bookings ahead of schedule. Since C-trip is a China-based website, quite often the prices advertised are much cheaper than those offered by foreign travel websites. C-trip also allows you to search and select the most appropriate flights or hotels based on your budget and time schedule. For these reasons, C-trip can give you a huge leg up when planning your next China business trip.

3. Use your own driver when visiting several factories in one area

While having the factory arrange transport to and from your hotel is very convenient and cost saving, this can make factory visits very time consuming. Your china business trip could find an entire day is tied up just visiting a single factory.

Instead, organize your own driver via your hotel concierge or via your independent quality control agent. This way, you’ll have the freedom to visit more than one factory in a day, and the suppliers won’t need to know exactly where or whom you are visiting. If you really want to blow your hair back, hop on the back of a motorcycle – at your own risk, of course!

4. Bring an independent interpreter

Most factories you visit will have English-speaking sales staff. But a lot is said in Chinese that you are not privy to, and this could be important information. Aside from literal translation, cultural differences could lead to a misunderstanding where a factory representative says one thing but means something very different.

Bring your own independent interpreter. An independent interpreter can help you to pick up on nuances, connotations and other less obvious points discussed in Chinese after a meeting. The interpreter will also be able to advise you on what the factory actually means, which can be a major benefit, particularly during negotiation.

Conclusion

If you have another China business trip coming up, why not consider planning it yourself to give you extra independence and control? Planning your trip with above 4 tips in mind will help you to keep within your budget and stick to your schedule.

Elksourcing:Tips for Negotiating with Chinese Factories

Whether you’re new to the game or have a bit of experience, working with a Chinese factory to manufacture the product you need for a reasonable price can seem like a daunting task. It’s hard enough to manage an import business without the communication challenges and cultural barriers that come with dealing with a Chinese partner.

So where do you start?

It helps to get advice from someone who has experience with Chinese factories in the past. I’ve personally dealt with hundreds of Chinese factories, not only directly on the manufacturing side, but also working with other importers to manage quality control of their products. In all my experience, these five tips have proven to be especially relevant to successful negotiating:

1. Be realistic about your upcoming order volume

Some importers make the mistake of overpromising or overstating their order volume when initially working with a Chinese factory. Typically, they think they’ll have more bargaining power to request a lower price if the factory thinks they’re a bigger customer. Due to economies of scale, it makes sense that a factory would be more interested in doing business if your order is for thousands of units, versus just hundreds.

But let’s be clear:

You DO NOT want to absurdly overestimate your order volume just to get the factory manager enthusiastic about getting your business. Factories get a LOT of inquiries from overseas. And almost every one of them serenades the factory with promises of “long relationships and high volume orders”. Even if the factory accepts your order, deception is certainly not what a “long relationship” is built upon.

2. Bring the factory on board with your growth objectives

At this point some importers might be thinking: Great. Now I’ve lost my volume edge in negotiations with this factory, and I look like a small fish. But hold that thought.

It’s safe to say that if you walk into a bank today to request a small business loan, the person at the bank is probably going to want to see two things:

Some serious collateral to reassure the bank you have assets to back the loan in the event you default and

A pretty thorough business plan detailing what you’ll do to make sure your business is profitable enough to pay off the loan in the near future.

What does this have to do with negotiating with Chinese factories?

Whether you realize it or not, a factory manager is taking a chance on you just as you’re taking a chance on him. If he’s receiving a fairly constant stream of order inquiries, he needs to prioritize the ones that are more valuable to his business. And a factory manager is much more likely to want to do business with you if you can prove that you have a solid plan for growing your business, and in turn, becoming a more valuable customer.

3. Don’t fall for factory sweet talk

Factories are generally very hospitable, especially when trying to secure your business. Often factory management will invite customers out for lunch or dinner. And depending on the volume of business you’re, this may involve a boozy night with the factory owners. Some importers experience this hospitality from a factory owner and then confidently assume they’ve made a new best friend.

But it’s important that you remain objective.

Once the alcohol starts flowing, talk of “true friendship” and the importance of your business will often enter the conversation. Such schmoozing is a common tactic to soften you up and get you to place an order.

By all means, if you’ve already “crossed all the t’s” and “dotted all the i’s”, then celebrate with the owner over a drink and enjoy the moment. In fact, dining with the factory owner can be a great way to improve your relationship with a supplier. But if there are still questions up in the air about production or any other loose ends, don’t get carried away and manipulated into agreeing to terms you’re unhappy with.

4. Don’t bargain too hard with a factory

This next tip may strike some importers as a bit counter-intuitive. After all, why pay more for what you can get for less? But that’s just it—often when you’re negotiating with Chinese factories it can be difficult, if not impossible, to get more for less. This is as true for the quality of the goods you’re buying as it is for the quantity. The old adage “you get what you pay for” rings true when manufacturing in China.

An importer once told me they were having a conversation back in their home country with a friend who complained that “China just makes cheap rubbish”. In response, this importer, who had been buying from China for over a decade, pointed out that China does indeed make a lot of cheap stuff because it’s exactly what the world asks for.

In other words, suppliers are typically driven by consumer demand. Importers demand cheap goods from China, so Chinese factories oblige them.

5. Bring your own interpreter and deal with the decision maker

If you’ve ever traveled to China to visit a factory, you might have been relieved to find an English-speaking employee that can make communication much easier. Most factories in China that deal with foreigners will hire young sales staff to deal with their overseas customers. In most cases, these salespeople have a very good grasp of oral and written English as many are university grads that studied the language in depth.

But as any importer who has experience negotiating with Chinese factories knows, there can easily be misunderstandings or ideas lost in translation during the process.

Another problem many importers encounter is that sales staff, particularly younger ones, have limited decision making power to negotiate on price and will have to defer to a more senior manager or the owner of the factory. This can lead to two potential issues:

Confusion as terms of negotiation are passed between you, the salesperson and the decision maker and
Worse yet, if you’re dealing with a “yes man” the salesperson may simply be telling you an embellished version of the truth, believing it’s better to tell you what they think you want to hear.

Conclusion

Negotiating with suppliers is an important part of manufacturing in China. Early negotiations and meetings set the tone for how the rest of the buyer-and-seller relationship will play out. If you want that relationship to begin on solid footing, it’s important to be prepared ahead of time. Effectively negotiating with Chinese factories can help you not only to reach a lower price, but also to receive higher product quality and avoid unnecessary shipping delays.

Elksourcing:Customers Buy from People They Trust, not They Like

It is often said that customers buy from people they like. While we don’t usually buy from people we dislike, there is one more dimension to this old saying: Customers buy from people they trust.

To illustrate this point further, let’s look at how typical prospective customers react to new sales people making the first contact with them (otherwise known as cold-calling):
1. They find an excuse to hang up the phone as soon as possible.
2. They make themselves very busy during appointments with sales people.
3. They keep their mouths shut as much as possible when sales people ask questions.
4. They will not refer the sales people to a higher authority even when such a need is clear.
5. They often use delay tactics such as “If there is a need, we will call you” to appease sales people, etc.

These are, just a few examples, of customer’s behaviours when they distrust the sales person. As such, to get customers interested and excited about what you have to offer, you first have to win their trust.

The reasons that customers don’t trust sales people is very simple: they feel that the only thing that sales people care about is getting their money. Sadly, this “lust for the customers’ money” is quite true with many sales people out there, and customers can smell them from miles away.

When customers make purchases, what they really want in exchange for the money they spend, is substantiated value. That is, can the products or services they buy bring better productivity, reduce wastages or simply improve their quality of life.

Hence, the first step to build trust is this: you have to be perceived as being on the customers’ side and pro-actively help solve customers’ problems.

Here’s a simple example. When most sales approach their prospective customers, they will say something like, “Hello, my name is xyz, and I’m from abc company. How are you today? I would like to show you a demo of our latest productivity-enhancing gadget. As I will be around your vicinity on Tuesday afternoon, can I come and see you around 2 p.m. or 4 p.m.?”

The problem with this way of approach lie in how these intended customers respond. They will either just say “not interested”, or say yes and then get their secretaries to tell you “the boss has an urgent meeting, please leave your materials on the front desk, and we will call you when we have a need”.

The reason for such responses from customers is that they don’t trust what you said. They probably have seen just too many “productivity-enhancing gadgets”, and hear too many “I happen to be just in your neighbourhood” stories and certainly will be too busy to meet just another peddler of gadgets. Furthermore, they don’t trust you enough to tell you their “productivity” challenges, if that is what your product will solve.

To overcome such trust issues at initial contact, both sales people and their managers will have to work together to build trust and allay customers’ fears that they will be rip off, or that they will be wasting their time.

From the sales person perspective, he/she will have to provide the customer what Miller Heiman calls a Valid Business Reason into her opening call, e.g. “Hi, my name is xyz. I understand that many companies in your industry are facing serious challenges due to the sharp increases in raw material costs. I’d like to explore with you if we can help improve your productivity, and thereby reducing your costs.”

From the sales managers’ perspectives, trust will have to be built beyond the initial cold-call. Customers are likely to increase their trust if they had seen testimonies and case studies of past successes, PRIOR to the initial phone calls from sales people.

Build Credibility, NOT Benefits.

Traditionally, many companies focus merely on the “Features, Advantages and Benefits”, none of which will work IF the customer does not trust you enough. Hence, sales people would have to build credibility during the course of the sales process, namely:
* Listen.
* Do your homework and ask intelligent questions.
* Provide Assurance to your customers.

Many sales people tend to put too much emphasis on their company, and the products they offer, that they forgot to listen to their customers’ needs, wants and concerns.

To ensure that customers spend more time talking, sales people would have to ask intelligent questions. Typically, customers expect sales people to have done some basic research on the customers’ websites. Sales people can improve on this by going through customers’ annual reports (if they are listed companies) or source for news reports about these customers. If a prospective customer is a competitor of a current customer, you can find out more information from the latter. Web 2.0 social networking sites are also a great source of information.

While some sales managers may argue that spending too much time on the Internet will eat into selling time and hence, is detrimental to sales. However, going to a customer and not knowing what are the right questions to ask will make the customer feel you are unprofessional and incompetent, which is worse. Sales managers will have to get the balance right by allocating sufficient time for research as well as for selling.

Ultimately, customers will often have niggling concerns about buying from you. Rather than avoiding those concerns for the fear that addressing them will hurt your sale, the opposite is likely to be true. If customers have got any unanswered questions or concerns about your products and services, they will be:
* Less likely to buy.
* Buy less.
* Drive a hard bargain on your price.

Hence, when you are approaching the closing stages of your sale, look out for symptoms that show the customer is nervous or uneasy. Then seek to address such concerns and provide the relevant assurances.

The Policy of Truth

Perhaps the biggest destroyer of trust is to “over-promise and under-deliver”. The causes of this destruction are two-fold:
* Sales people make promises to customers on things that they cannot (or unsure if they can) deliver.
* Companies who deliver less-than-expected levels of product qualities to their customers.

For the former, sales managers would have to ensure sales people do not over-promise their customers just to get the sale or to reach their sales target. Doing so will severely damage the trust between buyer and seller, and will make it really difficult for future sales efforts to succeed.

For the latter, nothing de-motivates sales people more than having to answer customers’ questions that they don’t have answers to. No amount of sales effort will succeed if the company does not invest enough in quality to make sure customers get the value they pay for. When companies deliver shoddy quality, not only will there be decreases in sales, there will also be an immediate increase in sales staff turnover. It’s not a question of “if”, it’s just a question of time. After all, who wants to to sell for a company that they can’t even trust?

Elksourcing:Difference Between Courier & Air Freight

Courier, also known as “express” is basically a “door to door” service, where the courier company will get your goods from Point A (normally your supplier’s address in origin country) to Point B (Your delivery address in destination country).

They will manage all the processes required in getting the goods from A to B, i.e. local pick-up & delivery, customs clearing at origin & destination port, payment of taxes & duties (They will bill you for this bit separately), etc. Popular courier companies are DHL, FedEx, UPS & TNT.

Air freight is essentially an “Airport to Airport” service, as opposed to a “door to door” service.

This means, the carrier is responsible for taking the goods after they have cleared customs at the origin airport & delivering them to the destination airport. A customs clearing/forwarding agent is required at each end to clear the goods & arrange further delivery to your door.

Air freight is often referred to as “air cargo”. Your trade terms with the supplier will dictate who arranges for & pays for the forwarding agent at origin & destination.

Importers often get confused about how courier & air cargo costs are calculated. When a courier services company, forwarding agent or supplier quotes you on per kg basis, they are normally referring to the cost per kg of “Chargeable Weight”.

Chargeable weight refers to the higher of actual weight of the goods & the volumetric weight of the goods. Volumetric weight (also known as “dimensional weight”) is calculated by multiplying the dimensions of the carton and dividing it by the “dimensional factor”.

Importers often ask suppliers for the weight of goods & take a quote from the agent based on the actual weight & end up surprised when they find a large courier bill, due to the fact that they were charged on volumetric weight, as it was higher than the actual weight.

To add to this confusion, the calculation formula for calculating volumetric weight for “courier” shipments is different from “air freight” as the “dimensional factor” for courier is 5000, while that for “air freight” it is 6000.

This is where even experienced importers trip, when they are trying to decide between courier & air freight, as they use the same weight to compare options.

So let’s look at an example.

Products: 10 Cartons.

Carton dimensions: 80 x 50 x 40 cm.

Actual total Weight: 200 kg.

Volumetric Weight (Courier): ((80x50x40)/5000)*10 = 320 kg

Volumetric Weight (Air Freight): ((80x50x40)/6000)*10 = 267 kg

As the volumetric weight exceeds the actual weight of the cargo in the above case, the courier charges would be based on 320kg & air freight charges based on 267kg.

Note: Nowadays courier companies use advanced laser scanning machines to calculate the volume of cartons. This means, even a small bulge in your cartons can lead to a significant increase in volume.

Courier Vs. Air Freight – Which one to choose?

Continuing with the above example, let’s say you were importing goods from China to the US & were quoted $5/Kg for courier & $4.5/Kg for air freight, your costs would be:

Door to Door courier: $5 x 320Kg = $1600

Air Freight = $4.5 x 267Kg = $1200

But wait, there is a reason why importers find comparing these quotes confusing. Let’s assume under both cases you have bought your goods on EXW basis, in this case, using air-freight you would need to pay for:

Haulage/domestic courier from factory to the airport.

Customs clearance costs & forwarder costs both in China & USA.

Haulage/domestic courier from the airport in US to your door.

Let’s assume that as a ballpark figure these come to $300 in China & $450 in US, so a total of $750. So now our options look like this:

Door to Door courier: $5 x 320 kg = $1600

Air Freight = $4.5 x 267 kg + $750 = $1950

In the above scenario, courier is clearly the better option. To add to that, another important consideration is that express courier is almost always the faster option, unless you have chosen for one of the super-slow courier services which tend to be cheaper and your package goes on a world tour for 7-10 days before reaching its destination.

So, the key question is, at what point does air freight become more economical than courier? From my experience of sending out many many courier & air freight shipments from China over the years, I find that in most cases, at around 400-500 kg chargeable weight, the “total cost” of air freight starts to become cheaper than using air courier.

For weight below the 400 kg mark, using air courier is also a simpler option than air freight, as you do not have to worry about dealing with forwarders etc. which means you can use that time to focus on other key areas of your business.

Elksourcing:Top 7 Tips about Global Sourcing

As you may know, global sourcing can offer enormous financial benefits to your supply chain. But, as you’d expect, typical savings of between 40% and 70% don’t come with a snap of the fingers.

A few new processes must be considered, and a few new skills must be learned to ensure you stay on track and realize the full benefit of global sourcing.

1. Quality, Quality and Quality!

Studies show that at the front and center of people’s concerns when looking into global sourcing surround the issue of quality. And rightly so. 

The concept of “quality fade” is the deliberate and slow degradation of quality that happens when manufacturers replace materials with cheaper alternatives to reduce cost and increase profits. Fortunately, there’s a simple weapon for the discerning supply chain manager to tackle quality-orientated issues when sourcing globally. And that is the third party inspection. To sign a “golden sample” and give to the third party inspection company, so for every new batch, the inspector will carefully check the products against golden sample, to notice any possible quality fade.

Once my client had a project of kitchen knives, after many repeated orders for two years, one day, the boss happened to have a returned product from a customer on hand, he was astonished as he found the knives are significantly narrower and thinner than he remembered at initial production, although all shapes kept the same. Unfortunately, his company did not keep golden samples so it’s difficult to argue with supplier.

After this case, the client came to us. We helped to source another factory and remade the moulds. After the client was happy with the initial samples, he signed off 3 sets of golden samples, one kept in his office, one at factory, and one at my company. Since that, my inspector always brought the golden samples to do inspection. It’s not only a concern of honesty, Chinese factories will regularly think about “cost reduction”, if no strict control and monitor, some will manage to reduce material usage or find a cheaper alternative. But they cannot do it if they know you are taking serious actions to monitor the quality.

An investment in a qualified, reputable third party inspection company ensures that you get what you pay for and can pay serious dividends in the long term.

2. Costs and time associated with travel to suppliers

When calculating the savings from a global sourcing initiative, it’s easy to look at the cash difference between your old supplier and your new supplier and ignore the rest. However, it’s important to realistically assess how much money you’re saving by including expenses such as time and travel costs to suppliers.

It might make your balance sheet look more attractive without considering these, but fail to do so at your peril.

3. Language barriers

It’s often worth spending just a little time learning one or two basic phrases of your new supplier’s language. When building a relationship with a foreign business, taking just a little initiative to learn common greetings in their mother tongue can have an enormously powerful effect on rapport.

Also, it’s important for you to be ultra-concise with your order, ensuring that every aspect of it is spelt out, leaving no room for ambiguity or misinterpretation.

4. Cultural differences

Embarrassing and relationship-damaging faux pas must be avoided at all costs in order to properly maximize the benefits of sourcing equipment or manufacturing globally. Take the time to learn the cultural differences in the nationality of your individual suppliers in addition to one or two nifty local phrases.

5. Tariffs and taxes on imported goods

Tariffs in this context refer to international trade tariffs, or the taxes placed on imported goods. To avoid nasty surprises that eat into your savings later on, ensure you work with qualified customs brokers who will not only give you the heads-up about what (if any) costs you’ll incur, but also about any necessary licenses or permits you might need.

6. Transportation costs and geographic distances

When it comes to the logistics, know your numbers. It’s worth having a handle on geographical distances in addition to how much the different transportation costs are. Typically, it’s cheaper and slower to use sea freight, although air freight is an option if you need something faster and are willing to pay extra for a speedy delivery.

7. Do your sums before you commit to the shipment

Ultimately, it boils down to properly doing your sums.

Don’t commit to anything until you’ve properly and realistically calculated any and all expenses associated with the additional distance for goods to travel through the supply chain now that you’ve taken it global.